Send resume immediately to jobs@christopherquinngroup.com

Responsibilities

• Maintain Applicant Tracking system and job board postings
• Manage candidate interview scheduling process
• Manage background check process
• Identify and research recruiting sources and job boards
• Extract resumes which adhere to stated search criteria
• Create and maintain personnel files
• Create and maintain lead database through research
• Prepare New Hire Orientation materials
• General administrative support including data entry, filing, faxing, photocopying, scheduling meetings and handling correspondence
• Additional projects may be assigned

HR AdministrationResponsible for reception and telephone duties, including signing for front office Packages.

• Check voicemail and deliver any messages
• Sort and deliver faxes
• Responsible for sorting and distributing of daily mail
• Prepare deposits
• Create new hire personnel files
• Filing
• Create and maintain job description book and online files
• Track progress, deadlines, and priorities of all projects
• Prepare Word, Excel and PowerPoint documents
• Proofread HR documents including audits, marketing information, and handbooks.
• Ordering of office supplies
• Prepare all packages to be mailed
• Refill paper in printer, copier, and fax. Refill any supplies
• Copy and mail out invoices on the 16th and end of the month
• Clean up around the office
• May be responsible for making meeting and travel arrangements

Manage Pre-Employment Processes

• Track cost and effectiveness of media outlets for job postings
• Post new positions on various websites
• Sort incoming resumes and logs them into appropriate tracking spreadsheets
• Complete and mail out regret letters
• Coordinate candidate interviews, drug screens, physicals, and testing
• Complete and mail out offer letters
• Manage Client Satisfaction
• Maintain a satisfied level of customer service with clients both internal and external.
• Properly handle client requests through responsiveness, follow-up, and escalation.
• Communicate your availability through voice mail greetings and email out-of-office assistant.

Teamwork

• Work proactively with other team members.
• Prioritize activities for the best interest of the team when working on joint projects.
• Handle client requests and deliver quality solutions if able, or escalate the request to a more senior team member
• Openly share new ideas and information with other team members.
• Keep other team members apprised to avoid surprises and disappointed clients.
• Manage and Accurately Report Time and Expenses.
• Submits accurate and timely time reports for expenses and billable hours.

Qualifications, Skills and Abilities

• Personable, able to comfortably and pleasantly deal with a variety of people
• Strong customer service skills
• Problem solving capabilities necessary to accomplish the duties and tasks
• Ability to correctly make decisions involving client issues/ problems including when to escalate the problem to a more senior consultant
• Exceptional written and oral communication skills
• Excellent organizational and planning skills
• Ability to effectively learn and acquire new knowledge and skills.
• Ability to share knowledge and work in a strong team oriented environment.
• Detail oriented
• Proficient in Word, Excel, PowerPoint, ACT, and e-mail
• High School Degree
• Currently college Junior/Senior level pursuing Bachelor’s degree in Human Resources, Organizational Development or related field.
• Flexible schedule and ability to work extra hours as needed.
• Pursue an Attitude of Learning and Development
• Cultivate interpersonal skills
• Develop negotiating and public speaking skills
• Foster time management skills

Salary - Unpaid.  Interested applicants should send their resume and cover letter to jobs@christopherquinngroup.com  including “HR Internship” in the subject line.